To-do lists are never-ending, and most people could use some more time in their day. However, it’s possible to get organized and gain more time to tackle the never-ending tasks.
One Task at a Time
Multitasking can cause more stress. Complete one task at a time, spend time focusing on that, and then move on to the next item to help work through the tasks. It’s easier to completely finish one task at a time so there is no backtracking. For example, with an email it’s best to read, answer, delete or file and be done with the process.
With the right planning, it’s possible to schedule the days so some days are busy and others are more open. Schedule back-to-back meetings or errands together for blocks of productive time, but still allow some downtime.
Make Use of Waiting Time
There are plenty of times throughout the day when there is “dead time,” like waiting for an appointment or picking kids up from school. In that time, think of tasks that can be accomplished, whether it’s papers to read or paying bills while on hold.
Stop doing things that don’t need to be done. Television and computer screens can take up plenty of time. Carefully choose activities in order to get the most benefit of the day.
Work on Priorities
Make a list in the beginning of the day and just dump everything on a piece of paper, then prioritize each task. Keep with the list and work through it. There is a lot of pressure to get everything done, but don’t forget there is always tomorrow. If there is something on the list that doesn’t have to be done, then just cross it off and don’t do it. Some things can be deleted or just moved to a different time.
Clean out Clutter
When there is order to the home, workplace, or car, it can be more peaceful. Keeping a clean space can make it easier to find items needed and keep a sense of calm throughout the day. This allows individuals to focus on the tasks at hand.
Don’t feel guilty for not getting everything done in one day. A positive view of time can make it seem like there is more time to get everything done.